“Please forward this email” is a common phrase in both personal and professional communication, used to request the redistribution of information. Whether you’re sharing updates, passing along critical details, or disseminating a message to a broader audience, finding varied ways to express this request can add professionalism, clarity, and a touch of creativity to your emails. Crafting effective, polite email requests ensures the message is conveyed with the right tone and intent.
In this article, we’ll explore 15 alternative ways to say “Please forward this email”, breaking down each option with examples, definitions, and practical use cases. By diversifying your email language, you can enhance your communication, align with workplace email etiquette, and encourage broader audience engagement.
Alternative Ways to Say “Please Forward This Email”
- Kindly pass this on
- Forward this message
- Please share this email
- Forward this to colleagues
- Kindly forward this email
- Please send this along
- Can you pass this along
- Help spread the word
- Disseminate this message
- Please forward as appropriate
- Please feel free to forward this email
- Can you please disseminate the information I just sent
- Please forward this email to the appropriate person
- Broader audience reach
- Sharing email content politely
Kindly Pass This On
This phrase is ideal for formal and polite communication. It conveys respect and adds a considerate tone to your request, making it suitable for workplace communication or when addressing colleagues and superiors. The phrase implies urgency yet remains courteous.
Email Example:
Subject: Important Update for the Team
Hi Alex,
I hope this message finds you well. Could you kindly pass this on to the sales department? It contains critical updates about our Q1 targets. Your assistance is much appreciated.
Best regards,
Emily
Forward This Message
“Forward this message” is a straightforward, no-nonsense alternative. It works well for professional or corporate settings where clarity is key. The phrase focuses on the action without unnecessary embellishment.
Email Example:
Subject: Reminder for Upcoming Training
Dear Sarah,
Please forward this message to all new hires joining this month. It includes essential details about their onboarding sessions. Thank you for your help!
Regards,
Mark
Please Share This Email
Using “please share this email” emphasizes the act of sharing, making it ideal when your message targets a broader audience. It’s professional and polite, perfect for external or internal communications.
Email Example:
Subject: Invitation to Networking Event
Hi Mia,
Could you please share this email with your contacts? The event details are included, and we’d love to see a strong turnout. Thank you!
Warm regards,
James
Forward This to Colleagues
When communicating within a professional network, “Forward this to colleagues” is a great option. It encourages team sharing and workplace collaboration while maintaining a formal tone.
Email Example:
Subject: New Policy Announcement
Hi Daniel,
Please forward this to colleagues in your department. It outlines changes to our remote work policy effective next month. Let me know if you have any questions.
Thanks,
Rachel
Kindly Forward This Email
This phrase strikes the perfect balance between professionalism and politeness. It’s versatile enough for both formal and semi-formal email communication, ensuring a respectful tone.
Email Example:
Subject: Client Proposal Update
Dear Michael,
Could you kindly forward this email to our client, Jane? It contains the updated proposal and timeline for the project. I appreciate your assistance.
Best,
Sophia
Please Send This Along
A casual yet professional alternative, “Please send this along” works well in less formal situations or when addressing team members or peers. It conveys approachability and warmth.
Email Example:
Subject: Schedule for Team Lunch
Hi Peter,
Can you please send this along to the marketing team? It’s the finalized schedule for next week’s team lunch. Thanks!
Cheers,
Laura
Can You Pass This Along
“Can you pass this along” is another casual option, ideal for quick requests or informal workplace communication. It maintains clarity and is easy to understand.
Email Example:
Subject: Budget Overview
Hi Emily,
Can you pass this along to Tim? It contains the updated figures for the quarterly budget review. Thanks for your help!
Best,
Chris
Help Spread the Word
Perfect for promotional or awareness campaigns, this phrase emphasizes the importance of sharing information with a broader audience. It’s particularly effective in marketing or event-related emails.
Email Example:
Subject: Charity Run Invitation
Hi Lily,
Could you help spread the word about our upcoming charity run? It’s a great opportunity to support the community and raise funds for a good cause. Details are attached.
Thank you!
Alex
Disseminate This Message
“Disseminate this message” is a formal and professional phrase often used in corporate or academic settings. It indicates the need for widespread communication of critical information.
Email Example:
Subject: Policy Update Notice
Dear Team,
Please disseminate this message to your respective departments. It outlines new compliance measures that must be implemented immediately.
Thank you for your cooperation.
Sincerely,
John
Please Forward as Appropriate
This phrase allows the recipient to determine the relevance of the message and forward it accordingly. It’s professional and adaptable for various situations.
Email Example:
Subject: Project Opportunity
Hi Anna,
Please forward as appropriate to team members who might be interested in this collaboration. Let me know if you need additional details.
Best regards,
Matthew
Please Feel Free to Forward This Email
This option adds a touch of informality and encourages recipients to share the information without hesitation. It’s effective for fostering open communication.
Email Example:
Subject: Product Launch Announcement
Dear Emma,
Please feel free to forward this email to anyone who might be interested in attending our launch event. We’d love to see new faces!
Kind regards,
David
Can You Please Disseminate the Information I Just Sent
This phrase emphasizes a specific follow-up request, making it suitable for ongoing conversations or projects requiring quick action.
Email Example:
Subject: Client Feedback Update
Hi Olivia,
Can you please disseminate the information I just sent to the client services team? It’s critical to our next steps.
Thanks,
Brian
Please Forward This Email to the Appropriate Person
This phrase ensures the message reaches the right individual or department, making it suitable for formal and corporate correspondence.
Email Example:
Subject: Inquiry on Vendor Contracts
Dear Lisa,
Could you please forward this email to the appropriate person handling vendor agreements? I’d like to discuss renewal terms.
Thank you,
Robert
Broader Audience Reach
This phrase highlights the goal of reaching a wider audience and is useful for marketing, fundraising, or informational campaigns.
Email Example:
Subject: Community Event Invitation
Hi Grace,
We’re aiming for a broader audience reach with this event. Could you forward this to anyone who might be interested? Thank you for your support!
Best regards,
Tom
Sharing Email Content Politely
Politeness goes a long way in email communication. Using respectful phrasing ensures your request is well-received and acted upon.
Email Example:
Subject: Industry Report Release
Dear Paul,
We’re sharing this report for wider awareness. Please ensure sharing email content politely across relevant teams. Let me know if further details are needed.
Best regards,
Natalie
Is it Professional to Say: Please Forward This Email
Using “Please forward this email” in professional communication is generally acceptable when clarity and directness are necessary. It conveys your intent without ambiguity, making it a practical choice. However, overusing this phrase may come across as impersonal or repetitive, especially in formal settings. Opting for alternatives like “Kindly pass this on” or “Please share this email” can help maintain a polite and engaging tone while ensuring your message aligns with professional etiquette.
Pros
- Clarity: Direct and easily understood.
- Efficiency: Quickly conveys the request.
Cons
- Repetitiveness: Can feel overused.
- Impersonal Tone: Lacks a personalized touch.
Read More >>> 15 Synonyms for “Let Me Know if Any Changes Are Required”
Frequently Asked Questions
How do I ask someone to forward an email?
You can politely ask by using phrases like “Kindly forward this email” or “Could you please pass this along?” Be clear about why the email needs to be shared and specify the intended recipient if necessary.
How do you politely forward an email?
When forwarding, include a short message like, “I’m forwarding this for your reference” or “Please see the attached email for more details.” Always mention why the email is relevant and address it with a polite tone.
How do you say going forward in an email?
Instead of “going forward,” you can use phrases like “moving ahead,” “from now on,” or “in the future.” For example, “Moving ahead, let’s ensure all updates are shared by Friday.”
How do I say “please see forwarded email”?
You can say, “Please find the forwarded email below for your review” or “I’ve forwarded the email to you for reference.” This maintains clarity while being polite and professional.
Conclusion
“Please forward this email” may be a staple in our email vocabulary, but exploring alternative phrases can significantly enhance your professional email communication. Whether it’s about fostering polite email requests, ensuring clarity, or aligning with email forwarding etiquette, using these variations can make your emails more engaging and effective.
From “Kindly pass this on” to “Disseminate this message,” each phrase serves a unique purpose in specific contexts. By choosing the right language, you demonstrate respect, professionalism, and an understanding of business communication tips, ensuring your message reaches the right audience with impact.
